VARSITY SPIRIT, A VARSITY BRANDS COMPANY - THE DRIVING FORCE IN SPIRIT ACROSS CHEER, DANCE, BAND AND YEARBOOK

For over 50 years, Varsity Spirit has been the leading global source for all things spirit, including cheerleading, dance team, performing arts and yearbook. Focused on safety, entertainment and traditional school leadership, Varsity Spirit’s 5,000+ employees are dedicated to celebrating school spirit. A leader in apparel innovation, educational camps, clinics, competitions, and yearbook, Varsity Spirit impacts more than a million athletes each year.

OUR COMMITMENT TO SAFETY

At Varsity Spirit, the safety and wellbeing of the young people we serve is of the utmost importance. Since our inception 50 years ago, we have been – and remain – steadfastly committed to doing our part to create a safe and positive environment for our participants’ physical, emotional, and social development, and promoting an environment free from abuse and misconduct. Varsity has a zero tolerance for abuse in its programs, events, and associated business activities. Varsity is committed to reporting all suspicions, allegations, and incidents of abuse in full accordance with local laws and reporting requirements. Learn more at Our Commitment to Safety - Varsity.com.

LOCATION: Onsite, Memphis TN Headquarters 711 N Front St Suite 100, Memphis, TN 38107

TRAVEL REQUIRED: 10%

HOW YOU WILL MAKE AN IMPACT:

The Executive Assistant will serve as the primary administrative and operational support to the Varsity Spirit senior executive team, ensuring seamless coordination, communication, and execution of priorities across multiple functions. This role requires a proactive, detail-oriented professional capable of managing complex schedules, confidential information, and cross-departmental initiatives in a dynamic, fast-paced environment.

The ideal candidate is highly organized, anticipates needs, and thrives in supporting multiple senior leaders with professionalism, discretion, and a spirit of collaboration.

WHAT YOU WILL DO:

Executive Support & Administration

• Provide comprehensive administrative support to the senior executive team, including calendar management, travel coordination, expense processing, and meeting logistics.

• Prepare, edit, and manage executive correspondence, presentations, and reports with accuracy and confidentiality.

• Serve as the primary liaison between executives and internal/external stakeholders to ensure timely communication and follow-up.

• Manage board and leadership meetings, including agenda preparation, materials distribution, and minutes documentation.

• Anticipate and proactively resolve administrative challenges to enable executives to focus on strategic priorities.

Operational Coordination

• Coordinate cross-functional initiatives, ensuring alignment and timely completion of deliverables.

• Support special projects, strategic planning, and corporate events on behalf of the executive team.

• Maintain organizational systems, filing, and document management to ensure operational efficiency and compliance.

• Partner closely with other executive assistants and administrative staff across Varsity Brands to streamline communication and processes.

Culture & Communication

• Represent the executive office with professionalism, integrity, and positivity.

• Uphold and model Varsity Spirit’s mission, values, and commitment to excellence in every interaction.

• Assist in planning team meetings, offsites, and company events to foster engagement and alignment.

QUALIFICATIONS:

Knowledge, Skills, & Abilities

• Advanced proficiency in Microsoft Office Suite, Outlook, Teams, and related productivity tools.

• Exceptional organizational, time management, and multitasking skills.

• Strong written and verbal communication skills with attention to detail.

• Proven ability to handle confidential information with discretion and professionalism.

• Ability to adapt quickly, anticipate needs, and operate effectively under pressure.

• High degree of initiative, ownership, and problem-solving ability.

Experience & Education

• 5+ years of executive assistant or senior administrative experience supporting C-level or senior executives.

• Experience in a fast-paced, multi-location organization or within the sports, entertainment, or consumer brands industries.

PHYSICAL REQUIREMENTS:

This job operates in a professional office environment. Largely a sedentary role with some filing requiring the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. Ability to sit or stand for long periods through meetings and while operating office equipment, PC’s, laptop, telephone will be required.

#LI-KS1

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job.

JOIN THE BEST TEAM IN SPORT & SPIRIT

At Varsity Brands, we believe every student deserves the opportunity to succeed and every educator wants to make a difference. It takes a team to make a real impact, and through our two divisions – BSN SPORTS and Varsity Spirit – and our network of 6,000+ employees and independent representatives, we are proud to partner with a wide range of educational institutions and club and professional sports to transform the student journey in SPORT and SPIRIT.

OUR VALUES

Service - We lead with heart. We champion community.

Passion - We love what we do. It fuels our purpose.

Integrity - We do what we promise. We own our actions and decisions.

Respect - We earn it by giving it. Because everyone deserves it.

Innovation - We never stop striving to be better. For ourselves and our community.

Transparency - We are committed to openness and honesty in everything we do.

OUR BENEFITS

We are committed to putting you and your families first. For benefits eligible roles, we offer a variety of choices and costs as well as program enhancements that align with our responsibility to elevate the employee experience. Some of our offerings include:

• Comprehensive Health Care Benefits
• HSA Employer Contribution/ FSA Opportunities
• Wellbeing Program
• 401(k) plan with company matching
• Company paid Life, AD&D, and Short-Term Disability
• Generous My Time Off & Paid Holidays
• Varsity Brands Ownership Program
• Employee Resource Groups
• St. Jude Partnership & Volunteer Opportunities
• Employee Perks including discounts on personal apparel and equipment!

Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran’s status, age or disability.