Join Our Team

We are seeking a highly organized, customer-focused Senior Administrative Specialist who is passionate about making others’ work easier. In this role, you will serve as a trusted resource for faculty, staff, and trainees—turning challenges into positive, seamless experiences through proactive problem-solving, exceptional service, and strong attention to detail.

The ideal candidate thrives in a fast-paced, evolving environment and takes pride in delivering accurate, high-quality work while managing multiple priorities. This position is 100% on-site.

You will join a dynamic, collaborative team where no two days are the same. This role offers the opportunity to make a meaningful impact, requiring adaptability, initiative, and a positive approach to continuous change and growth.

Key Responsibilities

• Serve as the primary point of contact for faculty, staff, and trainees, delivering exceptional service and support

• Provide specialized onboarding support for new employees, including laboratory staff, postdoctoral researchers, and students

• Coordinate complex travel arrangements and logistics

• Provide day to day administrative support like responding to calls, managing/tracking office supplies, document formatting & editing, mails, tracking and maintaining vendor contracts, scheduling meetings etc., independently.

• Coordinate with external vendors to support event organization for their own team/department.

• Manage standard communication with internal/ external members on routine matters.

• Create standard reports related to budget and variance, expenses etc., ensure documentation and data management while protecting confidentiality where needed.

• Support a faculty member or leader(s) with activities related to scheduling, communication, managing lab set up, grants etc. as appropriate within their own scope of work.

• Support in the recruitment process by developing & coordinating itineraries for departmental visitors or new recruits.

• Perform other duties as assigned to meet the goals and objectives of the department and institution.

• performance management processes.

Minimum Education and Experience

• High school diploma or GED required

• Bachelor’s degree preferred

Minimum Experience

• Minimum of 4+ years of administrative or related experience

• Experience Exception: Bachelor's degree with no experience required

• Experience with planning, organizing, and coordinating activities

• Strong attention to detail with experience managing routine or repetitive tasks

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Preferred Qualifications

• Experience using Workday

• Background in administrative support, logistics, or coordination

Ideal Candidate

• Exceptional organizational skills with the ability to manage multiple tasks simultaneously

• Customer-focused mindset with a passion for helping others

• Strong attention to detail and commitment to high-quality work

• Excellent communication and interpersonal skills

• Proactive problem-solver who can think quickly and remain composed under pressure

• Thrives in a fast-paced, dynamic environment with shifting priorities

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $22.00 - $38.50 per hour for the role of Senior Administrative Specialist- Oncology.

Explore our exceptional benefits!

No Search Firms

St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.