JOB SUMMARY: The AED works under the direction of the Executive Director and is an integral

member of the senior management team. The AED is responsible for administration and

ongoing daily operations of the CLC. In partnership with the ED, the AED is responsible for

promoting a culture of high performance, continuous learning, and improvement that supports

the effective advancement of CLC’s values and mission.

KEY RESPONSIBILITIES:

 Responsible for the administration and ongoing daily operations of the organization,

which includes, but is not limited to, all aspects of Operations Management, Finance,

Human Resources, and Information Technology.

 In partnership with the ED, directly responsible for promoting a culture of high

performance, continuous learning and improvement that supports the effective

advancement of the organization's values and mission, and managing the process and

implementation of the organization’s strategic plan.

 Supervise and manage all aspects of the finance and accounting functions of the

organization, which includes, but is not limited to, collaborating with the accountant,

board treasurer/finance committee, and external auditors annually to make sure that our

financials are in compliance with GAAP principles and the Green Book.

 Prepare and maintain the annual budget as well as program budgets to ensure that we

are on track to meet our goals and carry out the organization’s mission.

 Create and prepare a variety of reports, including monthly statistics, grant reports,

monthly grant billing and tracking, financial statements, and other memorandums directly

related to the organization and all programs.

 Partner with corporate sponsors and prepare reports to show the success of programs,

communicate the needs of the organization to board members, agencies and donors.

 Create and update policies and procedures, ensure that effective internal controls are in

place and adhered to.

 Provides operational oversight for, but not limited to, client intake, information

technology, human resource management, risk management, evaluation and planning,

compliance, vendor contracts, property maintenance, procurement, and grant contracts

and reporting.

 Forecast trends related to program costs and communicate same.

 Oversees administrative services, including support staff and the assignment and

balance of workload, staff timekeeping requirements and procurement.

 Oversees and implements human resources strategies including talent acquisition and

retention, staffing, employment processing, compensation, health benefits, training and

development, records management, safety and health, succession planning, employee

relations and retention, AA/EEO compliance, and labor relations.

 Prepares and posts job openings in consultation with management; receives

applications and resumes for positions; coordinates interviews and testing; and notifies

applicants when a decision has been made. Coordinates and conduct new employee

onboarding and makes certain that staff members receive appropriate training and/or

professional development throughout the year.

 Assist in managing the performance management process, ensuring that each employee

has a timely annual performance plan and appraisal. Review industry standards

regarding compensation to determine if salaries are fair and competitive.

 Oversees the administration of employee benefit programs, including enrollments and

terminations; assists with ACA and ERISA benefits reporting requirements, and serves

as COBRA administrator.

 Oversees workers’ compensation, maintains repository of potential claims and notifies

insurance company.

 Process and manage payroll, track PTO and maintain records for annual reporting.

 Oversees negotiation of all leases for equipment and office space, provides a physical

working environment that ensures a positive, productive climate for operations through

maintenance, planning and general building services, etc.

QUALIFICATIONS: The AED is an individual with strong administrative, organizational,

communication and interpersonal skills, an ability to manage projects effectively, a keen attention to

detail and the ability to work in a team-based environment.

 Minimum of five (5) years of professional management experience, JD is a plus.

 Bachelor’s Degree or equivalent required in Business Administration or related degree (with

an emphasis in finance/accounting or human resources is preferred)

 Exceptionally strong problem-solving and analytical skills, with an ability to define strategic

issues and make tough decisions, and communicate with a diverse array of stakeholders

internally and externally.

 Demonstrated abilities to work independently, lead multiple projects, prioritize, and manage

a high-volume of tasks, deadlines, requirements and decisions

 Ability to portray a positive persona with the public and be a positive representative of the

organization.

 Proficiency in G-Suite, Microsoft Office Suite – especially Word and Excel.

Reports to: Executive Director

Classification: Exempt

Salary Range: $62,500 to $70,000, depending on qualifications and experience.

Benefits:

Employer pays ½ the cost of health insurance.

Vision, dental and supplemental plans available

21 days of PTO with 14 Paid Holidays, plus 1 week off in December

Employee Assistance Program

Training opportunities

Interested applicants should submit a cover letter and resume to: dianac@clcmemphis.org